Office Administrator

*Job description:*

Delibrex Ltd is a reliable warehouse and logistics solutions, offering expert service and high-performance operations that meet the demands of today?s fast-paced supply chain. You'll join a supportive, performance-driven team where your contributions matter.

We are looking for dedicated, detail-oriented, and experienced *Full-Time Office Administrator* to join our team. The successful candidate will play an important role in *managing the front office, client and customer relationships, customer service, order entry, and overall office administration*, while also providing hands-on accounting and operational support.

*Responsibilities*

* Lead and oversee the front office and day-to-day office administration functions
* Act as the primary point of contact for customers, clients, vendors, visitors, and other business contacts in a professional and courteous manner
* Accurately enter and process customer orders and coordinate with internal teams as required
* Manage daily office operations and ensure administrative processes are completed efficiently and accurately
* Perform accurate data entry and maintain customer, operational, administrative, and financial records
* Use *QuickBooks* to manage and maintain day-to-day accounting records and transactions
* Process and maintain *Accounts Payable (AP)*, & *Accounts Receivable (AR)*
* Perform *bank, credit card, customer, vendor, and other account reconciliations*
* Assist with invoicing, payment processing, deposits, and maintaining accurate financial records
* Monitor outstanding customer accounts and assist with collection follow-ups as required
* Prepare and organize documents, reports, correspondence, invoices, and other administrative materials
* Maintain accurate and organized electronic and physical filing systems
* Monitor office supplies and coordinate purchasing and office-related requirements
* Coordinate office maintenance, supplies, and other general office needs
* Maintain a clean, organized, and professional front-office environment
* Support communication and coordination between customers, management, the office, and other departments
* Identify administrative needs and take initiative to resolve issues and improve office procedures
* Maintain confidentiality of company, customer, employee, and financial information
* Assist management with administrative, accounting, customer service, and operational tasks as required
* Perform other administrative, accounting, customer service, and operational duties as assigned
* Responsibilities are not limited to the above and may include additional duties as required to meet business needs

*Qualifications*

* High school diploma or equivalent required
* *Proven experience leading or overseeing front-office operations and office administration is required*
* *Previous experience managing day-to-day office administration is required*
* *Strong customer service and client management experience is required*
* *Proven order entry and order management experience is required*
* *Hands-on QuickBooks experience is required*
* *Previous Accounts Payable (AP) and Accounts Receivable (AR) experience is required*
* *Previous account and bank reconciliation experience is required*
* Previous experience in an office administration, accounting, customer service, or administrative leadership role preferred
* Strong computer skills, including proficiency with Microsoft Office and other office software
* Strong data entry and order entry skills with a high level of accuracy
* Excellent attention to detail and ability to identify and correct discrepancies
* Strong organizational and time-management skills
* Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
* Strong written and verbal communication skills
* Professional, friendly, and customer-service-oriented approach
* Ability to manage customer relationships and communicate effectively with clients and vendors
* Ability to work independ