Executive Assistant

*Role Overview*

The Executive Assistant provides administrative, coordination, and information-gathering support to the President. This role focuses on meeting logistics, calendar management, executive documentation, presentation preparation, and supporting leadership with data and materials required for decision-making.

This is a mid-level Executive Assistant role. The focus is on execution, organization, and follow-through rather than independent executive judgment or strategic decision-making.

*Key Responsibilities*

Calendar & Meeting Coordination

- Manage the President?s calendar for executive meetings, off-site sessions, and internal reviews

- Coordinate meeting logistics including room bookings, catering/lunches, and meeting materials

- Ensure meetings are scheduled with clear agendas and appropriate preparation

Meeting Support & Follow-Up

- Attend executive and off-site meetings as required

- Take structured meeting minutes and notes

- Prepare and send follow-up emails outlining action items and next steps

- Track follow-ups and support accountability across participants

- Occasional office administration support

Executive Summaries & Presentations

- Gather information from management and department leaders

- Prepare executive summaries, briefing notes, and PowerPoint presentations

- Format content into clear, professional, executive-ready materials

- Townhall preparations

Research & Data Support

- Conduct research and summarize findings for leadership review

- Compile and consolidate data from multiple sources into clear summaries

- Support leadership reporting by packaging information in accessible formats

ERP & Dashboard Coordination

- Work with departments to ensure information is captured in ERP systems and dashboards

- Read and interpret dashboard data

- Identify gaps or inconsistencies and follow up with relevant teams

Tools & Technology

- Daily use of Microsoft Outlook, Word, Excel, PowerPoint, and Teams

- Strong Excel skills including tables, filters, basic formulas, and summaries

- Comfortable learning new systems and tools

*Qualifications & Experience*

- Minimum 4 years of experience in an Executive Assistant or similar administrative support role

- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams)

- Highly organized with strong attention to detail

- Clear written and verbal communication skills

- Comfortable working with multiple departments and senior stakeholders

Pay: $75,000.00-$80,000.00 per year

Benefits:
* Company events
* Company pension
* Dental care
* Extended health care
* On-site parking
* Paid time off

Work Location: In person