Bookkeeper

*Job Overview*

We are seeking a detail-oriented and proactive Bookkeeper to support our team and contribute to the accuracy and efficiency of our financial operations. The Bookkeeper will be responsible for managing day-to-day accounting activities, including accounts payable and receivable, financial recordkeeping, reconciliations, and reporting support. The ideal candidate has strong organizational and analytical skills, a high level of accuracy, and the ability to manage priorities effectively in a dynamic manufacturing environment. Occasional administrative support may also be required.

*Responsibilities*

The responsibilities and accountabilities of the Bookkeeper include but are not limited to the following:

*Accounts Payable (AP):*

* Process vendor invoices, match them to purchase orders and packing slips, and verify approvals
* Prepare payments (electronic payments and cheques) in a timely manner
* Accurately review vendor invoices with the custom ERP software
* Monitor accounts to ensure payments are up to date, resolving discrepancies when necessary
* Reconcile vendor statements and address any outstanding issues
* Maintain accurate and organized AP files and records

*Accounts Receivable (AR):*

* Generate and issue customer invoices based on purchase orders
* Monitor receivables and follow up on overdue accounts to ensure timely collections
* Post payments to customer accounts and reconcile discrepancies
* Maintain accurate and up-to-date AR records
* Facilitate and process customer credit card payments

*Financial Administration and Assistance:*

* Assist in month-end and year-end closing processes by preparing reconciliations and financial reports
* Support the Director of Finance & Administration with audits by providing the required documentation
* Prepare monthly financial job-costing reports
* Assist in documenting and maintaining financial procedures
* Work with the Director of Finance & Administration to develop reports to accurately monitor budget and forecasts on a monthly and yearly basis
* Maintain an up-to-date work-in-progress report for the operating company showing the status of all projects by tracking shipments
* Communicate with internal teams, vendors, and customers to resolve financial queries
* Reconcile credit card statements
* Assist with Finance Department data entry and paperwork
* Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials procedures
* Assist with special projects and coordinate with other team members as required
* Other duties as required by the Finance Department

*Office Administration:*

* Greet visitors, enforce sign-in and PPE protocols.
* Respond to phone, email, and in-person inquiries, redirecting appropriately.
* Assist with the ordering and management of office supplies and consumables inventory.

*Qualifications*

* Diploma or degree in Accounting, Finance, Business Administration or a related field
* Experience: 2-5 years of experience in AP/AR or a similar role
* Proficiency in accounting software (e.g., Sage, QuickBooks, or similar)
* Strong knowledge of Microsoft Office, especially Excel
* Strong organizational, analytical, and problem-solving skills.
* Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
* Excellent oral and written communication skills.
* Ability to work independently and collaboratively in a fast-paced environment.

*Work Environment:*

* Fast-paced, office-based environment with minimal noise and climate control.
* Occasional duties in shop areas; proper PPE required.
* Primarily seated work with intermittent walking.

*An accompanying cover letter would be valued as a strong asset.*

Pay: $23.00-$32.00 per hour

Work Location: In person