Administrative Clerk

Under the supervision of the Senior Manager PSP, the Administrative Assistant ensures the collection of necessary documentation and arrangement of topic briefings as required by the Senior Manager PSP in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. The Administrative Assistant organizes meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and processes invoices and travel claims. QUALIFICATIONS NEEDEDEducation, Certifications and LicensesCollege diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related fieldExperienceIn office administration and records managementIn making travel arrangements and processing travel claimsIn organizing meetings and schedulesIn drafting and distributing correspondenceIn preparing reportsIn accounts payableIn invoice and order processingIn marketing, advertising, sponsorship and salesCompetenciesClient focus, organizational knowledge, communication, innovation, teamwork and leadership.LANGUAGE REQUIREMENTSEnglish Essential / Bilingual (English and French) an assetReading: FunctionalWriting: FunctionalOral: Functional