Administrative Assistant

Advancement Advisors Corp. is seeking an organized Administrative Assistant in Regina to support our management, accounting and business consulting team. Key Responsibilities: * Prepare and proofread correspondence, proposals, reports, presentations and invoices.* Schedule appointments, coordinate client meetings and maintain management calendars.* Prepare meeting agendas, record minutes and follow up on action items.* Respond to telephone and email enquiries, greet visitors and direct requests to appropriate team members.* Receive and distribute correspondence and coordinate information between clients, management and staff.* Establish and maintain electronic and paper filing systems for client records, contracts and office documents.* Coordinate client onboarding documents and follow up on missing information.* Maintain office procedures, document templates and administrative tracking systems.* Compile information and update spreadsheets to support client assignments and internal reporting.* Order office supplies, maintain inventory and coordinate service providers.* Arrange business travel and meeting logistics as required.* Handle confidential client and company information with discretion. Qualifications: * Secondary school completion.* Administrative or office administration training, or previous clerical experience.* Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.* Strong English communication, organization and time-management skills.* Attention to detail and ability to manage competing deadlines.* Experience in a consulting, accounting or professional services office is an asset. Apply with your resume and a brief cover letter through the application method provided in this posting.