Administrative Assistant

Education: Secondary (high) school graduation certificate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Review HR projects to assure compliance with laws and regulations . Schedule and confirm appointments. Manage contracts. Oversee the preparation of reports. Respond to employee questions and complaints. Liaise with management, union officials and HR consultants. Perform data entry. Computer and technology knowledge: Google Docs. Microsoft Visio. MS Excel. MS Outlook. MS PowerPoint. MS Word. Technical terminology: Business. Area of specialization: Reports and records. Statistics. Invoices. Charts, tables, graphs and diagrams. Business process management. Facility management. Accounting. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Personal suitability: Excellent oral communication. Excellent written communication. Flexibility. Organized. Team player. Accurate. Reliability. Time management. Adaptability. Experience: 2 years to less than 3 years. Employment terms options: On call. Day. Weekend. Other benefits: Other benefits. Parking available. Support for persons with disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Support for newcomers and refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Support for youths: Provides awareness training to employees to create a welcoming work environment for youth. Support for Veterans: Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) . Support for Indigenous people: Facilitates access to Elders who can offer support and guidance to Indigenous workers . Support for mature workers: Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) . Supports for visible minorities: Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.