administrative assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Work setting: Transportation, communication and utilities. Budgetary responsibility: $500,001 - $1,500,000. Tasks: Assist with staff consultation and grievance procedures. Coordinate the flow of information within the team. Direct and control daily operations . Direct staff. Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Supervise other workers. Train staff. Determine and establish office procedures and routines. Oversee the classification and rating of occupations. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee development of communication strategies. Compile data, statistics and other information. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Negotiate collective agreements on behalf of employers or workers. Organize staff consultation and grievance procedures. Oversee payroll administration. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire staff. Maintain and manage digital database. Perform basic bookkeeping tasks. Conduct performance reviews. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Supervise office and volunteer staff. Supervision: 16-20 people. Computer and technology knowledge: Automatic data processing (ADP). Electronic medical records. Google Docs. Microsoft Visio. Sage Accounting Software. Workday. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Database software. Information technology. MS Project. Project management software. Social Media. Accounting software. Human resources software. ACCPAC. Quick Books. Google Drive. WordPerfect. Electronic mail. Technical terminology: Business. Area of work experience: Purchasing, procurement and contracts. Human resources. Tourism. Specialization or experience: Employee engagement. Area of specialization: Correspondence. Reports and records. Contracts. Financial statements. Invoices. Charts, tables, graphs and diagrams. Project management. Business process management. Corporate social responsibility. Facility management. Accounting. Payroll services. Transportation/travel information: Valid driver's licence. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. Experience: 2 years to less than 3 years. Financial benefits: Bonus. Other benefits: Free parking available. Support for persons with disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Support for newcomers and